GDPR Policy – May 2018

Data protection and Privacy policy

Goal of the data protection and privacy policy

The goal of this data protection and privacy policy is to depict the legal data protection aspects in one summarising document. This is not only to ensure compliance with the European General Data Protection Regulation (GDPR) but also to provide proof of compliance.

Preamble

Optimum Travel Ltd is a Chauffeur Services provider. We take security of client data very seriously and this document describes how we collect and use client data. Many but not all our clients are limited companies.

Security policy and responsibilities in the company

We have appointed Michael Nolan as our Data controller. In his absence Victoria Nolan is the Company Director responsible for any data control issues. If you have any questions regarding your data, please contact us at Optimum travel Ltd, 28 Woodbridge Close Appleton Warrington Cheshire WA4 5RD 01925 601259 email: optimumtravel@live.co.uk

We collect information-

- Over the Phone

- Via email enquiries

Documentation

- We retain client contact details in our Accounts system

- We have a contact management system that retains contact details.

- Any personal data processed by Optimum Travel Ltd is incidental to the services we provide; the primary purpose is not to process personal data.

What information we collect?

Generally, we retain name, company name, address, telephone and email address.

How do we use this information?

The information collected is used in two ways. If our contact with you goes no further than a meeting and quotation, this information is archived in a secure file in compliance with the GDPR legislation requirements relating to information management. If your enquiry leads to you working with us, your data will be used to assist with our service to you and be entered into our accounts system.

How is your information kept secure?

• All information that is gathered is used or archived is kept secure with a view to preventing any unauthorised access to your data. Optimum Travel Limited ensures that it has in place appropriate technical and organisational measures, to protect against unauthorised or unlawful processing or accidental loss, destruction or damage of data. We do not supply our data to any other companies without your specific consent.

We have non-disclosure agreements in place with all our employees, and all employees are obliged to maintain client confidentiality.